General Description

The Accounting Assistant works under the leadership of the Controller and performs accounting support work, within federal, state and local guidelines. Work involves performing detailed assignments in recording, classifying, examining, and verifying financial records, documents, or reports.

This position adheres to all applicable laws, regulations, policies, and procedures of HHSC and DCMHMR. Position is responsible for reconciling and entering payable invoices with proper expense codes, processing payment to vendors, and entering purchase orders. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Education, Training and Experience (including licensure and certification)

• High school diploma or general education degree (GED) required.
• Bachelor's degree from an accredited institute of higher learning preferred.
• Two years Bookkeeping, Accounts Payable, Accounting or Fiscal Office experience required.
• Working knowledge of Excel and Word required.

Registration, Certification, Licensure, and Other Qualifications

• Must have and maintain a background and criminal history free from any disqualifying offenses as outlined by the Texas Administrative Code (TAC) and the Health and Human Services Commission (HHSC).
• Must possess and maintain a valid driver's license and automobile insurance.
• Individuals with an out of state driver's license must be able to obtain a driver's license in the state of Texas within thirty (30) days.
• Successful completion of all position-specific training within thirty (30) days of employment is required.

Knowledge, Skills, and Abilities

• Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.
• High level of detail orientation and organizational skills.
• Ability to pivot between a number of unrelated tasks within each day.
• Skill in the use of a personal computer and related office equipment.
• Ability to review work for accuracy, to accurately perform detailed numerical work, to make arithmetical computations, to prepare financial and accounting records related to accounts payable, and to communicate effectively.
• Ability to prioritize multiple tasks in a fast-moving environment.
• Work independently at a high level of accuracy with great attention to detail.
• Ability to work flexible hours if needed.
• Ability to interpret a variety of instructions, furnished in written, oral, diagram, or schedule form.
• Ability to display regular and reliable (in-person, if required) attendance.
• Understanding and practice of Trauma Informed Care principles.

Essential Duties

The following list outlines key responsibilities for the position; however, it is not exhaustive and does not encompass all responsibilities. Additional duties may be assigned as needed.

• Display professionalism and courtesy to all vendors and Center Employees.
• Assist with balancing procurement card statements against receipts and entering Accounts Payable invoices for payment.
• Assist Accounting team with inventory records of laptops.
• Assist Accounting team with physical inventory of assets.
• Assist Accounting team with maintaining Receivable and Unearned Schedules in Excel.
• Scanning and copying of checks and check documentation received by the Center.
• Assist with Purchasing as needed.
• Maintain Accounting Distribution tables.
• Assist with Center cell phone distribution and inventory records.
• Assist Contracts team as needed.
• Support Procurement and Events Coordinator as needed.
• Assist Grant Development Specialist with grant reporting and research.
• Records meeting notes.
• Other miscellaneous duties as assigned.